Using a Travel Management Company

A business travel program involves more than just finding a low-price airfare, rental car or hotel. It also means making sure that your spending is responsible and cost-effective while keeping for your employees productive when they are out on a trip.

For some companies, a managed travel program relieves the headaches that can come from each employee individually booking his or her own trip. It’s a way to ensure that the company has a streamlined, efficient approach that’s easy for employees to follow and easily adaptable when necessary.

1. Expert Help

Managed travel means that you’re using the services of a travel professional. You’ve got someone in your corner who is an expert in planning business trips; who can handle the booking and budgeting; who can keep track of the latest developments; and who can look for ways to improve and help implement your duty of care obligation. Your employees may be experts at their jobs, but they’re not necessarily experts at putting together the best travel arrangements. And remember the time they spend arranging travel is time taken away from other core tasks.

2. Deep Experience

Travel Leaders Group agents, who specialize in business travel, bring a wealth of experience to the table. They can help businesses craft a travel policy that keeps an eye on the bottom line, and also find ways to improve your employees’ satisfaction when they’re on the road.

3. Supplier Relationships

Travel Leaders has longstanding relationships with suppliers like car rental companies, airlines and hotel chains that they use to customize the best package for their clients. These are relationships that could take years for a business to develop. Like any business, travel isn’t static. Airlines are constantly changing, from flight schedules to new routes at airports that may be more convenient and cheaper for your business. A managed travel expert can help ensure that no area of your travel program falls through the cracks.

4. Duty of Care

One of the most important services that travel agents provide to their business clients is ensuring that Duty of Care policies are followed. Companies are responsible for the safety of their employees while they travel, just as they are when they’re at the home office. It’s crucial to have someone who can act quickly when an employee needs help, whether that means providing transport to safety, arranging for a new hotel, or changing an airline reservation. Managed travel provides the employer and employee with the peace of mind that comes from knowing someone has his or her back around the clock.

5. Information Dashboard

Information is the key to effectively managing the costs associated with business travel. One of the benefits of managed travel is that all of the information is in one place. Companies can easily keep track of expenses associated with business trips, look for areas to improve, find ways to save, and easily spot trends. With the expert advice from Travel Leaders, you can also refine your travel policy based on these findings.

Ready to speak with a corporate travel expert about how you can better manage your business travel? Get in touch with us to schedule a free consultation that can help lower costs and improve employee productivity.